Does your agency have specific public records requirements that have to be considered? For example, sensitive species habitats at Fish and Widlife. Your organization’s public records officer.If you are unsure if your data fits in any of the above listed groups comprising category 3 then consult these resources: Does the data concern the infrastructure and security of computer and telecommunication networks?Ħ. Was it requested for commercial purposes?ĥ.Is the requestor NOT the profession’s recognized licensing or examination board.Evaluate whether the data is basically a list of individuals and is it NOT a list of licensees or applicants. Identicard numbers, and emergency contact information.Ĥ.If the data is held by a public agency in personnel records, does it contain any of the following about home health care workers, employees, or volunteers of a public agency or their dependents?
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Full account number, credit or debit card number, or any required security code, access code, or password that would permit access to an individual's financial account.ģ.
Web confidential checklist License number#
Driver's license number or Washington identification card number.Is the data “Personal information” as defined in RCW 42.56.590 (security breaches) and RCW 19.255.010 (personal information disclosure)? An individual's first name or first initial and last name in combination with any one or more of the following data elements: Under category 3 the information is specifically protected from either release or disclosure by law.Ģ. If your data was NOT covered under Category 4, then evaluate whether it is covered under category 3. Would serious consequences arise from unauthorized disclosure, such as threats to health and safety, or legal sanctions?ġ.Does the data have any especially strict handling requirements applied by statutes (such as HIPAA) or regulations (such as Rules on employee files) or agreements?.If you can reasonably answer "yes" the following two questions then you are included in category 4: Category 4, “Confidential information requiring special handling.”
If you cannot establish the proper category for your data there are resources listed at the end of the checklist you can contact who can help you with the categorization. The following are four categories which your data will fall under. This checklist helps Agencies determine what type of data they are collecting and the proper handling of that data. Under State Technology Policy 141.10, Agencies must classify data into categories based on the sensitivity of the data.
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